To maintain an organized and orderly filing of Annual Financial Statements (AFS) and General Information Sheet (GIS), and to comply with the zero-contact policy and automation of business-related transactions mandated by Republic Act No. 11032, otherwise known as the Ease of Doing Business and Efficient Government Service Delivery Act of 2018, the Securities and Exchange Commission (SEC), pursuant to its authority under Republic Act No. 11232, otherwise known as the Revised Corporation Code of the Philippines, and Republic Act No. 8799, otherwise known as the Securities Regulation Code, hereby adopts the following measures in the filing of annual reports with the Commission:
  • ANNUAL FINANCIAL STATEMENTS All corporations, including branch offices, representative offices, regional headquarters and regional operating headquarters of foreign corporations, whose fiscal years ended on 31 December, shall file their AFS through the SEC Electronic Filing and Submission Tool (eFAST). The deadlines for filing of the AFS shall be in accordance with the following schedule, depending on the last numerical digit of their SEC registration or license numbers:
    SUBMISSION DATES Last Digit of SEC Registration/ License Number
    May 2,5,6,7,8,9,12,13,14,15 and 16 1 and 2
    May 19,20,21,22,23,26,27,28,29 and 30 3 and 4
    June 2,3,4,5,6,9,10,11and 13 5 and 6
    June 16,17,18,19,20,23,24,25,26 and 27 7 and 8
    June 30/ July 1,2,3,4,7,8,9,10 and 11 9 and 0
    All corporations under the jurisdiction of the SEC Extension Offices shall be governed by the same schedule in 2025.
  • Those whose fiscal years end on a date other than 31 December, their deadline for AFS submission is within 120 calendar days from the end of their respective fiscal years.
  • Those whose AFS are being audited by the Commission on Audit (COA), provided that the following documents are attached to their AFS:
    • An affidavit signed by the President and Treasurer (or Chief Finance Officer, where applicable) attesting to the fact that the company timely provided the COA with the financial statements and supporting documents and that the audit of the COA has just been concluded; and
    • A letter from the COA confirming the information provided in the above affidavit.
  • All corporations may file their AFS regardless of the last numerical digit of their registration or license numbers before the first day of the coding schedule as provided in this Memorandum Circular.
  • Late filings or submission after July 11, 2025,shall be subject to the prescribed penalties which shall be computed from the date of the last day of filing stated in this Memorandum Circular;
  • The AFS to be submitted, other than the consolidated financial statements, shall be stamped “received” by the Bureau of Internal Revenue (BIR) or its authorized banks, unless the BIR allows an alternative proof of submission for its authorized banks (e.g., bank slips) and/or other facilities.
  • For companies, which filed their AFS through the BIR e-AFS system, they shall attach the system-generated Transaction Reference Number/Confirmation Receipt issued by the BIR, in lieu of the manual “received” stamp.
  • All corporations shall file with the Commission, through eFAST, their GIS within 30 calendar days from:
    • For Stock Corporations, the date of actual annual stockholders’ meeting;
    • For Nonstock Corporations, the date of actual annual members’ meeting.
    • For Foreign Corporations, the anniversary date of the issuance of their respective SEC licenses.
  • SEC FORM FOR APPOINTMENT OF OFFICERS (FOR ONE PERSON CORPORATIONS ONLY) Within 15 days from the date of issuance of the OPC’s Certificate of incorporation or within 5 days from when the change was reflected (MC No. 7 s. 2019).
  • All filers of GIS and AFS, regardless of the number of reports to be filed with the Commission, shall be accommodated through fast.
  • Other reports not yet accepted through eFAST may be submitted through email at ictdsubmission@sec.gov.ph. Submission of reports over the counter and/or through mail or courier shall no longer be accepted.
    • Poor image quality (e.g., blurred and unreadable);
    • Horizontal image orientation;
    • Wrong company profile;
    • Wrong period covered and Submission type.
    • Other requirements, please refer to MC 3 series of 2021. Reports reverted for the abovementioned reasons shall be deemed as not filed.